Articles on: Integrations

Workday ATS Integration - Help Centre - Instahyre

In this article, learn how to integrate your Instahyre employer account with your Workday ATS and use the integration to export candidates.
Workday ATS integration is an add-on available to employer accounts with an active Instahyre subscription.
To check whether it’s enabled for your account, visit the ATS Integration page.
If it isn’t enabled, contact your Customer Success Manager to get it enabled for your account.


Before you begin

Make sure that:

  • Your Instahyre subscription is active with ATS integration enabled.
  • You have access to a Workday administrator who can complete the Workday setup and provide the required connection details.
  • You have admin access to your Instahyre employer account to complete the integration.


In this article

  1. Configure your Workday account for Instahyre. Create an integration user, set up its security group and permissions, and find your Workday Recruiting web services URL.
  2. Connect Workday to your Instahyre employer account. Enter your Workday connection details in Instahyre and choose the available integration settings.
  3. Export candidates to Workday. Learn how to export candidates manually or automatically.


1. Configure your Workday account for Instahyre


Ask your Workday administrator to complete these steps.


1. Create an integration user
  1. In Workday, search for Create Integration System User and open the task.



  1. Enter a user name, such as ISU_Instahyre, and set a password.
  2. Leave Require New Password at Next Sign In unchecked, keep Session Timeout Minutes at 0, and select Do Not Allow UI Sessions.



  1. Save the new user.


2. Create a security group and add the integration user
  1. Search for Create Security Group and open the task.
  2. Choose the integration security group type recommended by your Workday administrator.
  3. Enter a name, such as ISG_Instahyre, and create the group.



  1. Add ISU_Instahyre to the group and save.




3. Add permissions for Instahyre
  1. Open Security Group Membership and Access.
  2. Find ISG_Instahyre, open its related actions, and select Maintain Permissions for Security Group.
  3. Grant Get and Put access to Candidate Data and Job Applications.
  4. Grant Get access only to Job Requisitions and Recruiting Sourcing.
  5. Save your changes.




4. Allow Get References access

Allow the integration user to use Get References for these six fields:

  • Applicant Source
  • Degree
  • Field of Study
  • Recruiting Stage
  • Phone Device Type
  • Country Phone Code


5. Activate the security changes
  1. Search for Activate Pending Security Policy Changes and open the task.
  2. Enter a comment, such as “Activate Instahyre ATS access.”
  3. Confirm and submit the changes.




6. Add Instahyre as a recruiting source
  1. Search for Maintain Recruiting Sources and open the task.
  2. Add a recruiting source named exactly Instahyre.
  3. Save the source and confirm it is available for recruiting use.
Why this matters: Candidates can still be exported if the Instahyre source is missing or named differently, but Workday won’t record Instahyre as their source. This makes it harder for your team to track candidates exported from Instahyre..


7. Copy the Workday web services URL
  1. In Workday, search for Public Web Services and open the report.
  2. Find Recruiting and open it.
  3. Copy the base URL for your Workday account. It should look like this: https://<host>/ccx/service/<tenant>


2. Connect Workday to your Instahyre employer account

After your Workday administrator completes the setup, connect the accounts from Instahyre.


1. Open the ATS integrations page
  1. Sign in to your Instahyre employer account.
  2. Navigate to the "Integrations" page through dropdown menu.
  3. Open the ATS Integration tab.
  4. Find Workday and click Integrate now.




2. Enter your Workday details

Fill in the three fields:

  • Workday tenant URL: Enter the base URL provided by your Workday administrator in Step 7.
  • Workday integration ISU username: Enter the username as ISU_Instahyre
  • Workday integration ISU password: Enter the password for that integration user created in Step 1.


3. Choose your export settings
  • Candidate salary: Choose whether to send candidate salaries to Workday. If you choose to send them, the salary will be visible to everyone who can view the candidate in Workday. You can change this setting later in Instahyre.
  • Automatic export: Choose whether new applications should be sent to Workday automatically.
When automatic export is on, new applications are sent to Workday as they arrive. Exported candidates are marked as viewed in Instahyre, and credits are deducted in the same way as when someone views a candidate profile.



4. Connect Workday

Review your details and settings, then click Integrate. Instahyre will show a success message when the connection is complete.




3. Export candidates to Workday

Before exporting candidates, link each Instahyre job to the matching Workday job. This ensures candidates are sent to the correct job in Workday.


You can link jobs in either of these ways:

  • When creating an Instahyre job: Select the matching Workday job during job setup.



  • When exporting candidates: If the job has not been linked yet, Instahyre will prompt you to choose the Workday job for the candidates.




Export candidates manually

Once your Instahyre job is linked with your Workday job you can easily export candidates. Go to a candidate card and click on "Workday'.



You can export candidates one at a time or in bulk. Bulk export supports up to 150 candidates at once.




Export candidates automatically

If automatic export is enabled, new applicants for a linked Instahyre job will be sent to the matching Workday job automatically.


Link your Instahyre jobs to Workday jobs to use automatic export.



You’re all set. You can now export candidates to Workday manually or automatically, based on your settings.

Updated on: 03/11/2026

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