InstaScreen
InstaScreen is an efficient way to filter candidates through an automated pre-screening assessment. With InstaScreen, all applicants automatically receive custom questions as a part of their pre-hiring assessment. Let's see how you can set this up in this article.
InstaScreen feature is only available for users under our Subscription Plan.
To enable InstaScreen follow these steps:
Go to step 4 i.e. "Extras" while posting or editing a job.
Toggle the switch under "InstaScreen" to enable it for the job.
There are various ways through which you can send InstaScreen questions to candidates.
This option will be visible as soon as you enable "InstaScreen".
Select a questionnaire from the dropdown menu.
You can also create a brand new questionnaire by clicking on '+' icon.
If you have set rejection criteria for certain questions, those will appear automatically next to each question.
Now select the "Stage" where qualified candidates who have responded to the questionnaire will move to. By default they will be added to "Questionnaire qualified" stage if you don't create one.
Edit the email template that will be sent to applicants along with the questionnaire.
You can also save this email template for future use.
Finally click on 'Next' and proceed with the job posting.
When creating a new email template or editing an old email template for a specific job you can insert your questionnaire link. This will make sure every time you send the email to a candidate, the questionnaire is also sent along with the email.
Search for a specific set of candidates or select 1 or more from the candidates' dashboard to send them an email. Insert the questionnaire link you want to include and hit send.
Click on your Initials at the right corner and select Questionnaire from the dropdown menu
When you click on “Create Questionnaire” You’ll be asked to give a name to that questionnaire.
Now you can begin adding the questions by clicking on “Add question”
Select a response type and set additional options as needed
For your understanding there is a “Sample questionnaire” added by default to help you get started.
Select text for short-form answers. These should be used when you're expecting responses from one word to a couple of sentences.
For longer responses select “Text (Multiple lines)”. Candidates can respond to the question with multiple lines without any word capping.
Candidates can select the appropriate response with Single choice based question. You can automatically move candidates to Rejected stage based on their response to this kind of question.
With multiple choice based questions, you can give candidates the options to select multiple answers for each question.
Scale ratings allows candidates to respond to your questions on a scale from 1 to 5. You can automatically move candidates to Rejected stage based on their response to this kind of question.
Similar to Single choice question, dropdown lists give your candidate a number of options to choose from. This is a great way to save space if you have a long list of options, like list of skills, states etc. You can customize their options and automatically move candidates to Rejected stage based on their response to this kind of question.
You can also ask Candidates to submit/record a Video answer. This format is very helpful if you wish to get to know the candidate and their intent to joining your organization early on in a hiring process.
A file attachment is ideal if you’d like candidates to submit specific documentation, such as work samples or credentials.
Add description of the questionnaire and let the candidates know about what is the theme of this questionnaire. You can also place Infobox at then end of all questions too to let them know what they can expect a response from the recruiters etc.
Numeric type questions allow candidates to only input numeric responses. This format is helpful if you wish to get specific inputs like salary and more.
By clicking on the “Bin” Icon on a question card you’ll be able to delete that question
Move position of each question to up and down by using the arrows.
You can duplicate a question by clicking on “Copy” icon
Click on Save to save this questionnaire. You can always come back and make changes.
Clicking on the Specific “Questionnaire” will let you edit the questions/responses etc.
Once you save the questionnaire you can click on “Preview” button
You will be redirected to preview page where you can see how your questionnaire would look like to Candidates.
InstaScreen feature is only available for users under our Subscription Plan.
How to enable InstaScreen on your jobs?
To enable InstaScreen follow these steps:
Go to step 4 i.e. "Extras" while posting or editing a job.
Toggle the switch under "InstaScreen" to enable it for the job.
Learn about different ways you can send questionnaires to candidates
There are various ways through which you can send InstaScreen questions to candidates.
Through Job form
This option will be visible as soon as you enable "InstaScreen".
Select a questionnaire from the dropdown menu.
You can also create a brand new questionnaire by clicking on '+' icon.
If you have set rejection criteria for certain questions, those will appear automatically next to each question.
Now select the "Stage" where qualified candidates who have responded to the questionnaire will move to. By default they will be added to "Questionnaire qualified" stage if you don't create one.
Edit the email template that will be sent to applicants along with the questionnaire.
You can also save this email template for future use.
Finally click on 'Next' and proceed with the job posting.
Email Templates
When creating a new email template or editing an old email template for a specific job you can insert your questionnaire link. This will make sure every time you send the email to a candidate, the questionnaire is also sent along with the email.
Candidate profile
Search for a specific set of candidates or select 1 or more from the candidates' dashboard to send them an email. Insert the questionnaire link you want to include and hit send.
How can I create new questions to InstaScreen candidates?
Click on your Initials at the right corner and select Questionnaire from the dropdown menu
When you click on “Create Questionnaire” You’ll be asked to give a name to that questionnaire.
Now you can begin adding the questions by clicking on “Add question”
Select a response type and set additional options as needed
For your understanding there is a “Sample questionnaire” added by default to help you get started.
Question response types & their descriptions
Text (Single)
Select text for short-form answers. These should be used when you're expecting responses from one word to a couple of sentences.
Text (Multiple lines)
For longer responses select “Text (Multiple lines)”. Candidates can respond to the question with multiple lines without any word capping.
Single Choice
Candidates can select the appropriate response with Single choice based question. You can automatically move candidates to Rejected stage based on their response to this kind of question.
Multiple Choice
With multiple choice based questions, you can give candidates the options to select multiple answers for each question.
Rating scale
Scale ratings allows candidates to respond to your questions on a scale from 1 to 5. You can automatically move candidates to Rejected stage based on their response to this kind of question.
Dropdown
Similar to Single choice question, dropdown lists give your candidate a number of options to choose from. This is a great way to save space if you have a long list of options, like list of skills, states etc. You can customize their options and automatically move candidates to Rejected stage based on their response to this kind of question.
Video Answers
You can also ask Candidates to submit/record a Video answer. This format is very helpful if you wish to get to know the candidate and their intent to joining your organization early on in a hiring process.
Add file
A file attachment is ideal if you’d like candidates to submit specific documentation, such as work samples or credentials.
Infobox
Add description of the questionnaire and let the candidates know about what is the theme of this questionnaire. You can also place Infobox at then end of all questions too to let them know what they can expect a response from the recruiters etc.
Numeric Type
Numeric type questions allow candidates to only input numeric responses. This format is helpful if you wish to get specific inputs like salary and more.
Actions that you can take on each Question Card
Deleting a question
By clicking on the “Bin” Icon on a question card you’ll be able to delete that question
Changing position
Move position of each question to up and down by using the arrows.
Duplicating questions
You can duplicate a question by clicking on “Copy” icon
Save questionnaire
Click on Save to save this questionnaire. You can always come back and make changes.
Editing a questionnaire
Clicking on the Specific “Questionnaire” will let you edit the questions/responses etc.
Preview Of Questionnaire
Once you save the questionnaire you can click on “Preview” button
You will be redirected to preview page where you can see how your questionnaire would look like to Candidates.
Updated on: 11/01/2024
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